On November 2, 2024, I attended the Flying Knights’ annual Swap Meet and Auction at St. Gabriel Church in Rotterdam, New York. The event is the largest of its type in upstate New York. The late Ken Brockway and I developed the swap meet a decade ago. We believed that best practices of similar events would prove successful.
Today, the Flying Knights’ event is much more than just an opportunity to sell model aircraft. The swap meet is a social experience that connects modelers and hobbyists. More time is spent sharing stories and saying hello to old friends than bartering aircraft! This is the essence of our hobby: sharing, learning, and having fun with friends!
St. Gabriel Church has been very friendly and supportive of aeromodeling. During the winter, the Schenectady-based Electric Powered Aeromodelers flies indoors in the church’s school gymnasium. When the swap meet organizers first approached the church to host an event, it was extremely welcoming and supportive.
Among the amenities the church offered were a heated gymnasium, a well-equipped kitchen, tables and chairs at the facility, a PA system, and ample, easy parking. The church facility is perfect.
Among the important aspects of holding a swap meet is not just the physical venue. The event needs to be well presented and well managed! First, this means good advertising that connects to modelers. Facebook, the AMA Event Calendar, local event calendars, and messaging to area clubs, are essential in getting the word out.
Another critical aspect is event organization and signage. Good signage includes table/space numbering, admission cost signs, welcoming signage, food signs, and saying "thank you for attending." Such signage, along with welcoming PA announcements, provides for a better experience for everyone.
Hosting a swap meet is not too difficult, and it’s rewarding if it’s done right. I would be happy to help any club with proven methods and techniques. Please drop me a line if I can help!
Remember, it’s not about what you fly, it’s about the friends you make.